We are NOT a tour company

We are a global community based around a love for travel and seeking adventure. Members of this community organise all varieties of events and meet ups all over the world.

The ‘Team’ as outlined on this website are not tour guides, but dedicate their spare time and do their best to facilitate the travel goals of other members of the community. This can range from a casual meet up between friends to multiple months exploring an unknown route with a group of strangers and no set destination:

Every adventure is different. And that’s the point.

Adventure Terms & Conditions

Who Takes Part?

As a trip takes form and guests sign up, we may favour individuals who share similar interests to those who’ve already applied - based on information provided and available - to increase the likelihood of group interests overlapping. We have the final say in who joins our adventures and decide on a case by base basis.

To participate in a Global Convoy adventure, experience or any other Global Convoy related event you must agree to be bound by the following:

You must be 18 years of age or older to take part in one of our adventures.
You must be responsible for yourself and your belongings. If anything happens to you on the trip, it is
down to the individual themselves to resolve it and take full responsibility. This includes any
travel/item/health/etc. insurance (or lack of).
If you have any allergies or pre-existing conditions that may affect you during the trip or affect your ability
to participate in any way you must declare them to us immediately. If you require any medication for any conditions you must make sure you have an adequate supply for the duration of the trip and check the legality of these for countries we will be visiting.
We have a zero tolerance policy for illegal drugs, substances, items, etc. If you are found to be in possession of any of these on the trip, we reserve the right to remove you from the experience with no refund.
We accept no responsibility for dangerous or irresponsible behaviour or any act that could put yourself or others in danger of injury or death. If anything happens as a result of this, you are fully responsible.
The entry fee is your reservation to take part in the trip. You are still expected to provide and bring your own gear/equipment unless otherwise specified/arranged and contribute to your fuel, tolls, general costs that arise for your team/vehicle unless otherwise specified/arranged. You will also be expected to pay for your own food/drinks/excursions/visas both during the trip and leading up to the trip.
This is a trip made up of strangers from all walks of life. Any abusive/hateful/violent/anti-social behaviour in any circumstance towards other participants/organisers/anyone will be treated seriously and we reserve the right to remove you from the trip with no refund. We have the final say in what constitutes this.
Safety is our highest priority. If, at our sole discretion, we believe that your behaviour, driving, or actions pose a risk to yourself, other participants, the public, or property, we reserve the right to remove you from the trip without refund. Our decision in such matters is final. All participants are expected to comply with applicable local laws and regulations at all times.
If an unworkable problem occurs (e.g. full vehicle failure) and you are unable to continue the adventure, we will attempt to transport you to the nearest airport/train station/city or similar. You understand that we make no guarantee that this will be possible. Depending on the circumstances we may return your fee (not including the deposit) but reserve the right to decide on a case by case basis.
We have put months of planning and research into the route/locations and journey as a whole. But due to the nature of an adventure like this, plans may need to be changed according to the events that unfold or unforeseen circumstance. We will do our best to accommodate these situations but take no responsibility for the results and costs of changed plans.
We routinely record and photograph our adventures, the people in them and the activities that are involved for promotional, work or other reasons. You understand and accept that by taking part in one of our adventures it is very likely you will be included in either videos or photos we use and have no issue with this.
To the best of your knowledge you are legally able to enter and travel through each of the countries/regions/etc. specified for travel in the adventure and hold a valid, in date passport for the entire trip.
The prices presented for a given adventure are applicable to the entire adventure and may not apply to those joining for different portions. Discounts may be given on a case by case basis and we reserve the right to alter or change any given discounts at our discretion.
We may record phone calls and/or conversations for training, work-related and other purposes.
The Global Convoy Limited brand and/or reputation may not be used without our permission to gain sponsorship for personal use. All sponsorship for an adventure must be obtained either by Global Convoy Limited or to benefit the group, unless otherwise agreed.
Global Convoy Limited adventures are typically team-building in nature and individuals are expected to contribute to the adventure when on the road. If it is decided that an individual is taking more than they are giving to a team, we reserve the right to remove the individual from an adventure.
Deposits for your space on an adventure are used in planning and estimations and so are non-refundable. This non-refundable deposit is separate and distinct from any other payment or deposit other than the final price of the adventure it is paid for.
If you have a change of circumstances, you have 24hrs from the end of the ‘pre-adventure’ call to withdraw your interest otherwise you will lose your deposit, regardless of circumstances.
COVID SPECIFIC:
As we are not an official government body we cannot check the authenticity of all vaccination certificates or documents presented. If you do not have an official certificate or document or if they are not recognised by a government official then we will try to help but we have no obligation to alter or delay the trip for you.
Everyone must check the validity of their certificates and/or documents and whether they are accepted in all the countries we will be travelling through.
If you bring an unofficial certificate or document then we reserve the right to remove you from the trip as you will be putting the adventure and everyone on it at risk. Any legal problems caused as a result of such actions will be put solely on you.

And finally:
This is a real adventure. Things can go wrong, times can be tough and as with any overlanding journey there is the possibility of being injured or worse. We work to minimise risks but there will never be a completely risk-free adventure and we cannot accept responsibility for any problems that arise.

This list isn’t exhaustive and we reserve the right to add additional terms if necessary.

By 'registering your interest’, taking part in an adventure and/or paying your deposit or full amount you confirm that you have read and agree to the above terms and conditions of a trip organised by Global Convoy Limited.

Code of Conduct

All members and guests of Global Convoy are expected to abide by our Code of Conduct, both online and during in-person events that are hosted and/or associated with Global Convoy.

Examples of behaviour that contributes to creating a positive environment include:

Being respectful of differing viewpoints and experiences
Gracefully accepting constructive criticism
Focusing on what is best for the community
Showing empathy towards other community members
Using welcoming and inclusive language

Examples of unacceptable behaviour by participants include:

Trolling, insulting/derogatory comments, and personal or political attacks
Unwelcome sexual attention or advances
Public or private harassment
Publishing others' private information, such as a physical or electronic address, without explicit permission

Privacy Policy

Last updated: September 2026

Global Convoy Limited (“Global Convoy”, “we”, “us” or “our”) is committed to protecting your personal information and handling it responsibly.

This Privacy Policy explains what information we collect, how we use it, who we may share it with, how long we keep it, and your rights.

1. Who We Are

Global Convoy Limited is the data controller for personal information covered by this policy.

2. Information We Collect

Depending on how you interact with Global Convoy, we may collect:

Name, age and contact details
Nationality, travel and passport-related information where required
Emergency contact details
Information provided when registering interest in or applying for an adventure
Interests, experience, skills and preferences
Booking, deposit and payment information
Communications with us
Health, allergy, medical or accessibility information relevant to participation
Photographs, video and audio recorded during adventures or events
Information about trips or activities you have expressed interest in
Website usage and basic technical information
Relevant publicly available information where appropriate to an adventure application

3. How We Use Your Information

We may use your information to:

Manage adventure enquiries, applications and bookings
Assess suitability for particular adventures or groups
Organise routes, logistics and participant communications
Manage payments and administration
Support participant safety and respond to emergencies
Arrange services such as transport, accommodation, insurance or guides
Improve future adventures and our community
Understand interest in potential future trips
Respond to enquiries, complaints or disputes
Promote Global Convoy through photographs, video and other media
Send information about future adventures where permitted

Participant-selection decisions are made by people and are not based solely on automated processing.

4. Health and Sensitive Information

Some adventures may require us to collect information about allergies, medical conditions, medication or accessibility requirements.

We will only collect this information where it is relevant to your participation or safety and will restrict access to those who reasonably need it.

Where appropriate, we will ask for your explicit consent to process health information.

In an emergency, relevant information may be shared with medical professionals, emergency services or others where necessary to protect your health or safety.

5. Legal Bases

Depending on the circumstances, we process personal information because:

It is necessary to provide or arrange an adventure or service you have requested
You have given us consent
We have a legal obligation
It is necessary to protect someone's vital interests
We have a legitimate interest in operating, protecting and improving Global Convoy

Where we rely on consent, you may withdraw it at any time.

6. Sharing and International Travel

We may share relevant information where necessary with:

Global Convoy team members and approved guides
Insurance, booking or adventure partners
Accommodation, transport and vehicle providers
Payment and technology providers
Professional advisers
Medical professionals and emergency services
Authorities where legally required

As Global Convoy operates internationally, information may sometimes be shared with organisations or individuals outside the United Kingdom where necessary to deliver an adventure.

We aim to share only the information reasonably required for the relevant purpose.

7. Photos, Video, Communications and Marketing

We routinely photograph and film our adventures and may use this content for our website, social media, promotional material and documentation of Global Convoy activities.

We may also retain emails, messages and other communications with you and may record certain calls or conversations where appropriate.

If you register interest in a particular adventure, we may contact you about that adventure.

Where required, we will ask for your consent before sending unrelated marketing communications. You can unsubscribe from marketing at any time.

8. How Long We Keep Information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected.

Some booking, financial, contractual or incident-related records may be retained for longer where required for legal, insurance or administrative purposes.

Health and emergency information will normally be deleted sooner once it is no longer required, unless it remains relevant to an ongoing matter.

Photographs and video forming part of Global Convoy's historical or promotional archive may be retained for longer.

9. Your Rights

Depending on the circumstances, you may have the right to:

Request access to your personal information
Ask us to correct inaccurate information
Ask us to delete information
Ask us to restrict how your information is used
Object to certain processing
Withdraw consent
Object to direct marketing

These rights are not absolute and may not apply in every situation.

To exercise your rights, contact us here.

10. Contact Us

For any questions about this policy or how Global Convoy handles personal information, contact us here.

We may update this policy from time to time. The latest version will be published on our website.